From Exposition, select Set up an exposition, double-click an exposition, and double-click an exposition product
Product Code
Enter a code for the exposition product. The code must be unique within each exposition.
Title
Enter a name for the product. The product Title displays on all lists and reports that show individual products, such as confirmation letters, tickets, and detailed rosters (maximum characters: 60).
Status
Enter the product's status:
■ A = Active (accepting orders) is the default
■ P = Pending (still in the planning stages)
■ F = Frozen (currently locked from ordering)
■ C = Closed (orders no longer accepted)
■ X = Canceled
Note: Product status is not related to exposition status.
Product Description
Enter a description of the product, such as size or color. The Product Description does not print on reports, but it can be used to store data for exporting to a directory.
Max Available
Enter the maximum number of products available for this exposition (maximum characters: four). Once booths are created, you cannot edit this number without first removing booths.
Automatic Option
(optional) Enable to automatically add the product to each new order.
Booth Length
(Displays only when Booth is enabled for a product) Enter the length of the booth (integer/whole number).
Booth Width
(Displays only when Booth is enabled for a product) Enter the width of the booth (integer/whole number).
Taxable
(Not shown/Canadian tax only) Enable the appropriate tax authority: GST or PST. These options display only if the Canadian Taxation Method for the default organization is enabled in the Organization Names window.
Booth
Enable to indicate that the product is a booth. The Booth Length field, Booth Width field, and Booth button display when Booth is enabled.
Other
Enable to indicate that the product is anything but a booth or paid pass, such as program advertisement or sponsorship.
Paid Pass
Enable to indicate that the product is a paid pass.
Totals
Number Sold - Displays the number of products sold.
Gross Income - Displays the product's expected gross income.
Booth button
(Displays only when Booth is enabled for a product) Opens the Booths window used for generating, adding, removing, and importing booths.
More button
Click to display a menu of additional exposition-product set up options.
To define an exposition product
1. Open an exposition:
□ From Exposition, select Set up an exposition to open the Set up an exposition window.
□ Double-click the exposition to open it on the Set up an exposition window (second instance).
2. Click Insert to open the Exposition Product Detail window.
3. Enter a unique Product Code.
4. Enter all applicable product information.
5. Click Save.
To edit or delete an exposition product
If you edit a booth product and change the product type from Booth to Other or Paid Pass, the booth numbers are deleted. You must regenerate the booth numbers if you change the product's type back to Booth.
When deleting products, only products for which no open orders exist can be deleted. If open orders exist for a product, you must either process the orders or remove the product from the orders before deleting the product.
1. Open an exposition:
□ From Exposition, select Set up an exposition to open the Set up an exposition window.
□ Double-click the exposition to open it on the Set up an exposition window (second instance).
2. Select a product from the list of Exposition Products.
3. To edit the product, do the following:
□ Click Edit to open the Exposition Product Detail window.
□ Make any necessary changes.
□ Click Save.
4. To delete the product, do the following:
□ Click Delete. A message prompts you to verify deleting the product.
□ Click Yes to delete the product.